GWC Dual Enrollment Release Form

Dual Enrollment CCAP Program Consent Form

The following conditions are associated with admission as a CCAP student:
• The course content is not altered and is intended for adults;
• The student is treated as an adult, and is expected to act in a mature manner in the classroom;
• Grades earned are entered onto the student’s permanent college transcript;
• Parents must communicate with their children regarding academic progress and not with the instructor or other college personnel;
• Students should enroll in college-level coursework;
• Students can enroll up to a maximum of 15 units per term (conditions apply);
• A high school pupil enrolled in a course offered through a CCAP partnership shall not be assessed any fee that is prohibited by Section 49011;
• No physical education courses may be taken or any course opportunities that do not assist in obtaining career technical education or preparation for transfer, improving high school graduation rates, or helping high school pupils achieve college and career readiness.

The following student is requesting permission to enroll for "advanced scholastic or vocational coursework" not available at his/her high school. Students must complete and submit a signed copy of this form indicating they have consent from their parent/guardian (if under the age of 18) and their high school to enroll in dual enrollment college courses. Admission and enrollment are contingent upon meeting the requirements of the California Education Code, Section 48800, as determined by the high school and the college.

Student Information

Student First Name

Student Last Name

Student Phone Number

Date of Birth

Student Age

Student Email

Parent Email

CID (Example: C01234567)

CCCID (Example: CVW1234)

Student CID

Student CCCID

IMPORTANT: This is NOT your high school ID number. The CID number begins with C0xxxxxxx. Students receive it in an email from the Admissions Office 1-2 days after submitting their online California Community Colleges application. If you do not have a GWC ID number, please apply here. Your CCCID can be found on your CCCApply application. If you have already applied but cannot find your ID, please send an email to dualenrollment@gwc.cccd.edu for assistance.

Student Home Address

Country

Street

City

Region

Postal Code

Student's High School

Please note that only students enrolled in GGUSD, HBUHSD, or NMUSD schools taking a CCAP dual enrollment class for high school and college credit may submit this form. If your high school is not listed below, or if you are trying to take a regular GWC course listed in our college catalog, you will need to use the Special Part-Time High School Release Form to request permission to enroll in a course at Golden West College. That form can be found HERE.

Current Grade

Student's High School ID No.

High School District

High School

Pathway

Semester

Graduation Date (MM/YYYY)

Pathway

By signing and submitting this form electronically, the student is authorizing Golden West College staff to register them for the CCAP dual enrollment course(s) their high school has placed them in. CCAP dual enrollment courses will appear on a student's permanent college transcript. Enrollment is also conditional upon completion of course pre-requisite and/or program restrictions.

It is the responsibility of the student to drop a course they have been registered in if they need to do so. Deadlines to drop classes are posted on your MyGWC account on the Student Tab. Click on the link to the Student Class Program (Web Schedule Bill). Instructions for accessing your Web Schedule Bill can be found HERE. These dates and deadlines are final and cannot be extended. Students who want to drop a course can do so using the Add/Drop a Course link in their MyGWC portal.

Dual Enrollment CCAP Program Policies

By signing and submitting this form, I agree that I have read, understand and agree to the Dual Enrollment CCAP Program Policies listed below, as well as the Student Code of Conduct. You can review the Student Code of Conduct HERE. Further, by signing this form I authorize Golden West College (GWC) to release my educational records to my high school each semester that I attend GWC as a high school student.

The following information is relevant for all parents and/or guardians of any Golden West College (GWC) student regardless of the student’s age. This includes Dual Enrollment students who are concurrently enrolled in a high school and GWC. Upon admission, your student will officially be enrolled in an institution of higher education, and as a result, your student will be protected by the Family Educational Rights and Privacy Act (FERPA) of 1974. Therefore, it is important to understand the following college regulations and policies.

High School Students Who Enroll in a College Course are Protected by the Family Educational Rights and Privacy Act (FERPA) of 1974.
When a student reaches the age of 18 or begins attending a post-secondary institution, regardless of age, FERPA rights are transferred from the parent/guardian to the student. Students must act on their own behalf. Parents, guardians, relatives, or friends of GWC students are not permitted to enroll, drop, or add classes on behalf of the student. The same applies to requesting transcripts or grade verifications.

Parents Do Not Have Access to Their Student's College Records.
Under Section 49061 of the Education Code, parents/guardians of community college students do not have a right to access their children's student records, regardless of whether the student is under the age of 18. In accordance with this regulation, students' college records will be released to parents/guardians only with the written consent of the student.

Students Need to Submit a FERPA Waiver to Grant Their Parents Access to Their College Records.
College officials may only assist the student with access to his/her account, which contains records covered under FERPA (Family Educational Rights and Privacy Act). Students at GWC are expected to act on their own behalf. Parents, guardians, relatives, or friends of GWC students are not permitted to enroll, drop, or add classes on behalf of the student. Students who wish to give access to their parents to access their college records must submit a FERPA waiver form in-person at the GWC Admissions and Records Office with their parent present.

College Courses Are Aimed at Adult Learners and May Include Some Mature Content.
Since the community college environment addresses the learning needs of adults, there are some concerns to consider when enrolling in courses at GWC such as: The possibility of controversial content of courses, the maturity level of minor students, and the ability to learn the content and perform at an equivalent level to the adults in the classroom. Faculty establish a syllabus for each course, that includes the course content or objectives, assignments, a general guide to the pacing of the course and information about how grades will be determined. Once a student receives the syllabus for the course from the instructor and the student decides to remain enrolled in the course, the syllabus becomes the contract between the student and teacher.

It Is the Responsibility of the Student to Drop a Course by the College Deadlines.
It is the responsibility of the student to drop a course they have been registered in if they need to do so. Deadlines to drop classes are posted on the student's MyGWC account on the Student Tab (www.mygwc.com). Click on the link to the Student Class Program (Web Schedule Bill). Instructions for accessing the Web Schedule Bill can be found HERE. The dates and deadlines listed on the Student's Class Program are final and cannot be extended. By signing and submitting this form to enroll in a Golden West College course, the student agrees to the mandated dates and deadlines. Students who are still enrolled in a college course on the "Census Date" will receive a grade for the course on their college transcript. The “W” (withdrawal) grade will be used in determining the student’s probation and disqualification status.

Students Who Do Not Attend Class May be Dropped by the Instructor.
Students who do not attend the first class session of the semester, or who regularly miss class, may be dropped by the college instructor. It is the responsibility of the student to communicate with their instructor if they are going to miss class.

Grades Earned in CCAP Dual Enrollment Courses While in High School Will Appear on the Student's Permanent College Transcript.
Grades earned at Golden West College are part of a student’s permanent college record. These records may be transferred to four-year universities as official college work and will be considered for financial aid and NCAA eligibility purposes. Students are advised to take their performance in these college classes seriously.

It is the policy of the Coast Community College District to provide all persons with equal employment and educational opportunities regardless of race, color, gender, sexual orientation, national origin, religion, age, disability, or marital status. GWC 504/ADA Office – Coordinator of Disabled Students Programs & Services (DSPS) at 714.895.9721 or the campus Student Grievance Officer at 714.895.8125.

FERPA

Parents Cannot Get Student Progress Reports or Grade Information from College Instructors.
Dual Enrollment students are enrolled in a college course, and it is important to understand that instructors prefer to work directly with students, as opposed to the type of parent/guardian interactions that are more common at the high school level. Under FERPA (Family Educational Rights and Privacy Act), instructors are not required to discuss student performance or other student-related issues with parents/guardians.

Parent/Guardian First Name

Parent/Guardian Last Name

I, the undersigned, hereby authorize Golden West College to release information pertaining to my records at the Admissions & Records office to the individual named above while I am a high school student. I also understand that this authorization will expire if/when I become a college student at Golden West College.

Acknowledgement

I understand that by signing and submitting this form electronically, I will be enrolled in the dual enrollment course(s) and pathway that I have selected. I also understand that I will be in this pathway throughout my time in dual enrollment unless I indicate that I would like to select a different pathway.

Agree

Electronic Signature

Today's Date