GWC Student Update Form

First Name

Last Name

Email

Student ID

Upload Government Issued Photo ID

Are you making this update in regard to your 1098-T?

Yes

No

Name Change

What name change are you requesting?

Name Discrepancy

Preferred First Name

Legal Name Change

Preferred First Name

Transcripts: New name will appear on GWC transcript (OCC or CCC transcript if applicable).
Course Roster(s): New name will appear on instructor(s) on-line class roster(s). Student is responsible in informing the instructor of the name change.
Financial Aid recipients: Notify the Financial Aid Office of name change.

If your Name is incorrect on our records from an error on your application, or if your name has changed, you may experience difficulty in receiving transcripts or credit for your earned units, degrees or certificates.
Your Name of Record must match the name on your Government Issued Photo ID. You may not list a nickname or alias as your Name of Record.
You must include the correct previous full name. You can view the previous full name that we have on record on MyGWC.com. These changes or corrections cannot be made on your portal.
If you have a Preferred name that you want to use, do not use this section. Please select "Preferred Name Change" above to update your preferred name. Additionally, you can edit your student account to reflect your Preferred Name by logging in to your student account, clicking on the Student tab, and opening the folder under Banner Self-Service: Preferred Name Change.

*Current or past employees - Contact Human Resources to process your name change.
**International Students – Contact the International Center to process your name change.

Please provide the following two documents.

State Issued ID with New Name (ex. driver's license)

Please Upload Official Documentation (ex. Court Ordered Name Change, Marriage License, Cert of Naturalization)

Use this section only for small corrections to your name.
Examples include:

Fixing a misspelling
Reordering your name (e.g., switching first and last name)
Other minor adjustments

To report a legal name change, please select "Legal Name Change" above and follow the instructions.

What are you updating?

First Name

Middle Name

Last Name

Previous First Name

New First Name

Previous Middle Name

New Middle Name

Previous Last Name

New Last Name

Please allow up to 7 business days for processing. If any issues arise, you will be notified through your student email (@student.cccd.edu).

I understand my current username and email do not change on my MyGWC/Coast District account. I have read and understand the information regarding the name change process.

I acknowledge that changing my name may impact my Financial Aid. I understand that I must contact the Financial Aid department to discuss how a name change could affect my FAFSA, financial aid eligibility, and any records associated with the Financial Aid office.

Update Social Security Number

To protect your identity and comply with federal regulations, Social Security Numbers cannot be updated online.

Students must come to the Admissions & Records Office in person and present:

A valid photo ID, and
An original, signed Social Security card

SSN update requests submitted through this form will not be processed.

Update SIN/TIN/ITIN

A Social Insurance Number (SIN) is a 9-digit number that you need to work and be paid in Canada and access government programs and benefits. It is also used to file taxes. If you are not eligible for a SIN, you can apply for an Individual Tax Number (ITN) for tax purposes.

A Taxpayer Identification Number (TIN) is an identification number used by the Internal Revenue Service (IRS) in the administration of tax laws. It is issued either by the Social Security Administration (SSA) or by the IRS.

An Individual Taxpayer Identification Number (ITIN) is a 9-digit number the Internal Revenue Service (IRS) issues to people filing a tax return who are not U.S. citizens and do not have or are not eligible for a Social Security number

To protect your identity and comply with federal regulations, Social Security Numbers cannot be updated online.

Students must come to the Admissions & Records Office in person and present:

A valid photo ID, and
SSA / IRS Document / W-2 (Income Tax Return)

SIN/TIN/ITIN update requests submitted through this form will not be processed.

Gender

Gender

Please upload supporting documentation

Correct Date of Birth

Correct Date of Birth

If your upload government issued Photo ID does not display your birthdate, please upload documentation below.

New Mailing Address

New Mailing Address

Country

Street

City

Region

Postal Code

Also change my permanent address to my new mailing address

New Permanent Address

Country

Street

City

Region

Postal Code

Update Phone Number

Phone Number

I acknowledge that this will not update my phone number for 2-factor authentication. To update my 2-factor authentication, I will need to contact IT.

I acknowledge these terms.

Update Personal Email

Personal Email

Update High School

Name of High School

High School Status

Graduation Date/Expected Graduation Date

Update College

DeleteCollege _ID_
Colleges
Name of College Update College Status to: Update College Status to: Graduated Did not Graduate (some units completed) Did not Attend Graduation Date Graduation Date I acknowledge that I must submit an official verification of non-attendance from the school I am indicating that I did not attend. Upload official verification of non-attendance here I acknowledge that I must submit official transcripts to Golden West College for any college I am indicating that I have attended.

Add College

Signature

I certify that the information I am providing on this form is true and correct

Student Signature

Date

All notifications will be sent to your student email (@student.cccd.edu)